Consolidate Archives
"Enterprises today are often faced with multiple content platforms and repositories without a unifying strategy or technology to make the data actionable," said Kenneth Chin, Gartner Research Vice President. "They need the ability to quickly and easily access and repurpose information and make it available through self-service channels."
Download Xenos ECM Document Archive Migration Data sheet
Download Xenos Mobius Archive Migration Data sheet
Download Xenos Document Resource Optimization Data sheet
Download Xenos White Paper “Best Practices in ECM Document Migration”
Download Xenos White Paper "ERM Consolidation through Document Archive Migration"
Many organizations who own Enterprise Report Management (ERM) or Enterprise Content Management (ECM) document and image archives are looking to consolidate archives or migrate documents and images to fewer or one system to streamline operations, reduce costs, improve information access, and simplify compliance.
The Xenos DETAIL™ methodology has been used to consolidate archives by migrating documents from Mobius infoPAC, View Direct, and View Direct for Nets, CA SAR and others including Documatrix, Global 360 and IBM Content Manager OnDemand.
Consolidate Archive Process
Our process for consolidating archives is to extract and transform documents and indexes from existing archives and loaded them into IBM Content Manager OnDemand, IBM Content Manager, FileNet Image Services, FileNet P8, Oracle Content Database and other archives, including in-house developed document archives.
If there is a solution you require which involves consolidating to an archive that is not indicated in this list, our consultants would be pleased to discuss your business and technical requirements to define a solutions strategy.
Consolidate Archives Customer Benefits
- One-to-one marketing or customer care options based on document content as determined by automated process
- Enhance customer experience
- Increase customer loyalty
- Improve time-to-revenue
- Reduce costs
Case Study: Archive Consolidation to Reduce Risk and Improve Operational Support
Problem: A large Insurance organization wanted to reduce the cost and risk of maintaining its Mobius ViewDirect legacy archive by consolidating and migrating this content to Oracle Content Database, its newly acquired corporate standard ECM system. Given the proprietary format of the Mobius ViewDirect System, the organization faced a significant challenge due to the limited number of knowledgeable staff in house capable of providing ongoing operational support.
Solution: Xenos consultants performed a discovery analysis and recommended best practices for extracting individual documents in IBM AFP, Xerox Metacode, line data and TIFF formats from the Mobius archive, together with the associated metadata. They recommended that print documents and metadata be transformed to PDF and the single page TIFF documents be bundled into multi-page TIFF files. All documents can then be loaded into Oracle Content Database using standard Oracle technology. This solution is designed to migrate 18 terabytes of data comprised of 2.3 billion pages.
Case Study: Consolidate Archives for Web Enablement
Problem: Over time through various mergers and hundreds of acquisitions, a large US Bank had accumulated numerous disparate archives, including 3rd-party vendor, homegrown, and outsourced ECM systems. The CSRs did not have access to all of the information they needed as different document content was distributed throughout these systems. Consolidating these archives would give the CSRs a single place to view the exact information needed to service their customers.
Solution: Xenos provided best practices approaches for consolidating and normalizing all of the document content from multiple archives into a single Oracle Database. This included the methodology for storing and versioning resources and dynamic transformation of the content to a web-viewable format. As a result, a successful migration of the content from the disparate archives to the Oracle Database was achieved, enabling high volume, web-based document viewing.
Case Study: Archive Migration for Technology Consolidation
Problem: A large Insurance organization had both Mobius ViewDirect Repository and IBM Content Manager OnDemand systems in house. The customer recognized an opportunity to consolidate archives and technologies so they could reduce their overall infrastructure costs. The question was how to migrate the content.
Solution: Xenos provided the expertise to extract the Metacode data and resources from ViewDirect, index and transform the data into PDF documents for loading into IBM Content Manager OnDemand. The extraction process was performed by Xenos onsite. To offload the processing from the organization’s internal resources and systems, document transformation and indexing was completed at Xenos.
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Case Study: Archive Migration for New Technology Adoption
Problem: A large Insurance organization had a CA SAR legacy archive on the mainframe that utilized a proprietary storage format. This archive was no longer being supported and was costly to maintain. The organization wanted to reduce their cost and risk and consolidate this archive's content in their corporate standard ECM system, IBM FileNet Image Services. Due to the proprietary format, it was a significant challenge for their internal resources.
Solution: Xenos performed a discovery analysis to determine the best process for extracting and transforming the proprietary document format to PDF for loading into IBM FileNet Image Services. The result was a migration project completed 3 months before the customer’s deadline, and under budget from an internal cost perspective.
Reducing ECM Systems TCO with Document Archive Migration