Slash Document Archive Storage Costs Up to 90%

• February 27, 2009

DSR Calculator

If multiple document batches are to be addressed please use the calculator for each. If actual numbers are unknown please use approximate numbers. The “Fully Burdened Cost of Storage” includes items such as: disk, server, backups, power, cooling, and administration.

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White Paper: The Ugly Truth Behind Document Storage
Data Sheet: Xenos DSR™ - Document Storage Reduction Solution for ECM

The Ugly Truth Behind Document Storage

Reduce the size of you ECM Document Storage Footprint and increase your online ePresentment performance. Xenos DSR™, Document Storage Reduction solution for ECM, dramatically reduces the amount of physical storage consumed by high-volume documents retained within corporate archives and repositories.

The solution intelligently separates and stores duplicate print and composition resources from the unique transactional content found within a high-volume document batch. A single copy of the captured resources is stored alongside the now much smaller transactional documents, resulting in a tremendous reduction in the overall storage footprint.

Upon retrieval from the archive, the Xenos solution dynamically reconstitutes the document and combines the transactional content with the required print and composition resource with amazing speed and accuracy. Support exists for AFP, Metacode, and PDF document formats.

What are High-Volume Documents?

Some of the most highly sought-after content in your organization includes high-volume, customer-facing documents and images such as statements, invoices, policies, bills, check images and correspondence letters. These types of documents are typically produced in batches where tens of thousands of documents are combined (stacked) into a single file, sent to production printers and mailed to customers. Sometimes this content is referred to as High Volume Transactional Output (HVTO).

Why are these documents creating a problem for my storage?

The amount of high-volume content being produced by today’s large organizations is rising dramatically. Organizations continue to produce more highly composed graphically rich content resulting in much larger sized documents. At the same time, in order to meet eDiscovery and compliance requirements, organizations are now required to store this content for prolonged periods of time. As a result of this perfect storm of content growth, graphical composition and prolonged retention, the amount of physical storage required by corporate ECM Solutions is growing astronomically. And as the storage grows so do the associated costs, including hardware, backup, power and air conditioning.
Why are these documents creating a problem for my Online Customers?

As the use of online self-service channels grows, the size of the documents they present increases. The network between the corporate web presence and the internally-housed ECM solution becomes congested and performance degrades. Online users expect immediate response times resulting in aggressive service level agreements (SLAs) from line of business managers. When online document delivery lags due to network over-utilization and ECM I/O (input/output) constraints, both the customer and the business become frustrated.

So why do I need Xenos DSR?

Older line data, or green bar reports, are made up of mainly text and white space and typically quite small in size. In order to reduce the storage footprint of these documents, ECM solutions adopted compression technology. The proliferation of online presentation formats such as PDF, and the demands of marketing departments to insert highly graphical transpromo content into customer facing statements, has resulted in explosive growth of the size and make-up of individual documents. Older compression schemes, when applied to graphically-rich, customer-facing document output, no longer return a satisfactory reduction in storage size.

High-volume documents are created “en masse”; tens of thousands of individual customer documents are typically combined together in a single batch. Although the print and composition resources used across all the documents in a batch are essentially identical, they are stored over and over again for each individual document.

Xenos DSR separates the common resources from the transactional data, storing only one copy of the resources for all of the documents. The result is a dramatic reduction in the overall storage footprint far beyond what traditional ECM compression algorithms can achieve.

In order to improve online presentment performance and reduce internal network congestion, Xenos DSR has the ability to cache the common resources in memory on a server much closer to the web presence. When a document is called for online presentment, only the smaller transactional content is moved across the internal network, the dynamic reconstitution with the now cached resources occurs close to the web front end. This dramatically improves online presentment performance and greatly reduces network congestion and ECM I/O.

The Xenos storage reduction solution provides real and calculable hard cost savings.

ROI Calculator for an individual HVDO Document Type

The Total Storage Cost per month of a document type = (Number of documents in a given Batch) x (Average Size of Each Document in Kb) x (Number of Times Produced per Month) x (Average Cost of Storage per Kb per Month -$25 per GB per month = .0025 per Kb per Month)

The Total Savings per month = (Total Storage Cost per month) x (Format Reduction Percentage)

The reduction in size of stored content is dependent on individual document composition levels and the percent of duplicated resources.

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